How to Submit a Privacy Act Request

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You may request your own Privacy Act records by submitting a request in writing along with the appropriate identification to the ISC Privacy Act Officer having jurisdiction over the requested records. For determining the appropriate ISC location to submit your request, see Compilation page.

Specifically you must do the following:

  • Be as specific as possible to identify or describe the record(s) you are seeking*
  • Establish your identity by including a photocopy of two identifying documents bearing your name and signature, home or business address, and date of birth (driver's license, passport, etc.)**
  • Provide a daytime telephone number or e-mail address in the event there are questions
  • Mail your identification and signed completed Privacy Act Request Form to:

For ISC Chicago location:

Miriam R. Bartos
Privacy Act Officer
U.S. Department of Energy
ISC-Chicago
9800 S. Cass Avenue
Argonne, IL 60439

For ISC Oak Ridge location:

Linda Chapman
Privacy Act Officer
U.S. Department of Energy
ISC-Oak Ridge
P.O. Box 2001
Oak Ridge, TN 37831

Access to or use of your personal information is permitted only to those authorized personnel who are directly involved in the processing of your request.

Requests for DOE records not under the jurisdiction of the ISC will be forwarded to the appropriate DOE Privacy Act Officer for response.

Questions relating to Privacy Act records under ISC Chicago jurisdiction should be directed to the ISC Chicago Privacy Act Officer in writing at the above address, or: Tel: (630) 252-2041, Fax: (630) 252-2779 or E-mail miriam.bartos@science.doe.gov.

Questions relating to Privacy Act records under ISC Oak Ridge jurisdiction should be directed to the ISC Oak Ridge Privacy Act Officer in writing at the above address, or: Tel: (865) 576-2129, Toll Free: (800) 362-6938, option 7, Fax: (865) 576-1556 or E-mail linda.chapman@science.doe.gov.

*Any additional information that you can provide is helpful in locating records.

Examples include:

  • all names you have used
  • social security number
  • badge number
  • name of current employer/location of facility
  • former employee, including employer's name/location of facility, and dates of employment if known

**If you are a parent of a minor or are the legal guardian of a person to whom a record pertains, see DOE provisions found at 10 CFR 1008.4(d)(1) and (2) for additional required proof of identity.